The full spec

Everything the guest app actually does.

No feature-list padding — this is a complete, accurate rundown of what a guest can do once they open the app, and what runs behind the scenes to make it work.

Getting in

A private link, not a public page.

  • No app to download. Opens straight from a QR code or a text link, in the guest's own browser.
  • A stay PIN, not a shared code. Every booking gets its own 6-digit PIN, sent to that guest — not a fixed password anyone with the link could reuse.
  • Unlocked for the whole stay. Enter it once and it stays open until the end of checkout day — no re-entering it every visit.
  • Greeted by name. Once unlocked, the app greets the guest or family by name, not a generic welcome.

Before they even arrive

About a week before check-in, guests with a mobile number on file get an automatic text — their PIN and a direct link to open their guide — so they're not hunting through an old booking confirmation email the night before they travel. The wording is editable per property from the host dashboard.

The digital house manual

Nine sections, written for this specific property.

Browsable tiles, not one long page — the guest taps into exactly what they need.

Arrival & access

Directions, parking, and exactly how to get in — the lockbox, the key safe, whatever it actually is at this property.

Wi-Fi

Network name and password, laid out clearly on their own lines — not buried in a paragraph guests have to re-read.

Heating & hot water

How the thermostat, boiler and hot water actually work here — not a generic manual for a different model.

Appliances

The oven, washing machine, dishwasher, whatever's in the kitchen — how they actually work at this property.

House rules

Smoking, pets, noise, guests — whatever the host needs people to know before it becomes a problem.

Waste & recycling

Which bin goes where, and which day it's collected.

Checkout

What time, and what's expected before guests leave — keys, washing up, anything specific.

Emergencies & escalation

What to do if something goes wrong, and exactly how to reach the host.

Access codes

Lockbox and alarm codes — held back until the guest has verified their stay PIN, never shown before that.

The local area guide

Curated once, shared across every property nearby.

Written by the host or area team for the village or area itself, so every property in the same patch benefits from the same well-curated guide rather than each one starting from a blank page.

Eating & drinking

Pubs, restaurants and cafés the host or area team actually rate.

Walks

Scenic routes and hikes worth doing from the property.

Attractions

The things worth the drive — houses, gardens, market towns.

Shops & practicalities

The nearest supermarket, pharmacy, petrol station — the unglamorous essentials.

Family & kids

What actually works for a family trip nearby.

Dog-friendly

Pubs and walks that genuinely welcome dogs, not just tolerate them.

Rainy day

Indoor options for when the Cotswolds weather doesn't cooperate.

The AI assistant

Answers instantly — grounded in what's actually true.

A floating chat, always available on top of the guide. It's deliberately careful about what it's allowed to guess.

  • Never invents specifics about the property — Wi-Fi, heating, appliances and everything operational comes only from what the host has actually written.
  • Can draw on broader Cotswolds knowledge for general questions — village history, local character — while staying honest that live details like opening hours can change.
  • Detects and replies in whatever language the guest types in, automatically — plus a manual switcher for English, French, Spanish, German and Italian.
  • Plain, warm, conversational replies — no markdown clutter, just short natural sentences.
  • Quick-reply chips for the most common questions, so guests don't even need to type.
Real local recommendations

Not AI guesses

  • "Where should we eat tonight?" pulls real places from Google — actual star rating, review count, address and photo.
  • Recommendation cards show inline in chat, each with a map link and a one-tap Save button.
  • "Plan my trip" lets a guest pick a few interests and get a curated shortlist across categories at once.
  • The host can pin a favourite to the top of a category, or exclude a specific place entirely.
  • Saved places build into a shortlist that stays with the guest for the whole trip.
When it can't help

A real person, not a dead end.

Escalates on request

Ask for the host, or ask something the assistant isn't confident about, and it hands off straight away with the host's number to call — no pretending to know.

A genuine safety check

Gas, fire, flooding, a break-in, no heating in winter — a fixed keyword check catches these before the AI is even asked, and tells the guest plainly to call 999 first, then the host.

Every handoff logged

Escalations show up on the host's dashboard immediately, so nothing gets missed even if the guest never follows up on the call.

One more thing

It knows it's part of a bigger stay.

The assistant knows about the host's other properties too, and can share ordinary business contact details — for another booking, or a different property entirely — regardless of whether this guest's PIN is verified. That's treated as normal business information, not something to gate behind a stay.

Want to see it running on your own properties?

Every property is visited and written up in person before it goes live — nothing here is a self-serve form to fill in yourself.

Book a free trial